Privacy Policy
RESPONSIBLE FOR DATA PROCESSING
The responsible party within the terms of the European General Data Protection Regulation (EU-GDPR) and other national data protection laws of the member states as well as other data protection regulations is:
Euro-Par 2022 Organization Committee
School of Computing Science
University of Glasgow
Glasgow G12 8QQ
United Kingdom
Email: euro-par2022@easychair.org
CONTACT PERSON / DATA PROTECTION OFFICER
Data Protection Office
Gilbert Scott Building
University of Glasgow
Glasgow G12 8QQ
United Kingdom
Email: data.protection@glasgow.ac.uk
Summary
Your information is used to to
- provide you with information on Euro-Par
- allow your participation
- and to help us understand and improve your experience.
We collect personal data when you voluntarily provide it, such as when you submit a paper, register and attend the conference, or contact us.
With the following information, we would like to inform you which personal data we process when you visit this webpage or participate in Euro-Par 2022, and how we handle this data. In addition, we will inform you about the legal basis for processing your data and, if processing is necessary to safeguard our legitimate interests, also about our legitimate interests.
GENERAL INFORMATION ON DATA PROCESSING
Purpose and Scope Of Processing of Personal Data
We process personal data of visitors of this website only as necessary to provide a functional website as well as our contents and services. The processing of personal data is only carried out regularly with the user's consent.
In order to make certain services available to you, we may need to share your personal data with some of our service partners. These include our submission, registration and mail processing providers.
We only allow our service providers to handle your personal data when we have confirmed that they apply appropriate data protection and security controls. We impose contractual obligations on service providers to ensure that they
- process personal data only under our instructions;
- assist us in fulfilling our obligations under applicable data protection legislation; and
- safeguard personal data in compliance with applicable data protection legislation.
We use EasyChair to handle paper submission; please see EasyChair's privacy notice for their use of personal data.
We use Mailchimp for sending emails about the conference to previous authors and attendees who have consented to be contacted by email; please see Mailchimp's privacy policy for their use of personal data.
We further process your personal data to organise the event and report to the Steering Committee of Euro-Par.
By personal data we mean all information relating to an identified or identifiable natural person.
For the purpose of organising and holding Euro-Par 2022 your data is used for:
- identifying the participants at our event
- managing access to our event and online services
- protecting participants, employees and other individuals and maintaining their safety, health and welfare;
- promoting, marketing and advertising our event and offerings;
- understanding our participants’ behaviour, activities, preferences, and needs;
- improving existing offers and services and developing new offers and services;
- complying with our legal and regulatory obligations;
- preventing, investigating and detecting crime, fraud or anti-social behaviour and prosecuting offenders, including working with law enforcement agencies;
- handling participant contacts, queries, complaints or disputes;
- managing insurance claims by participants;
- protecting us, our employees and participants, by taking appropriate legal action against third parties who have committed criminal acts or are in breach of legal obligations to us;
- effectively handling any legal claims or regulatory enforcement actions taken against us; and
- fulfilling our duties to our participants, colleagues, shareholders and other stakeholders.
An exception applies in those cases where prior consent cannot be obtained for real reasons and the processing of data is permitted by law. For the processing of personal data we request the consent of the concerned person in accordance with the regulations of Article 6 paragraph 1a EU-GDPR.
In the processing of personal data required for the performance of a contract to which the owner of the data is a contractual party, Article 6 paragraph 1b EU-GDPR is binding.This also applies to processing operations that are necessary to carry out pre-contractual activities.
If the processing of personal data is necessary to fulfill a legal obligation to be fulfilled by our company, Article 6 paragraph 1c EU-GDPR is valid.
In the case that the essential interests of a person are concerned or another natural person require the processing of personal data, Article 6 paragraph 1d EU-GDPR is mandatory.
If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, EU-GDPR Article 6 paragraph 1f EU-GDPR is the legal basis for processing.
PROVISION OF THE WEBSITE AND CREATING LOGFILES
Description and Scope of Data Processing
Every time you visit our website, our system automatically collects data and information from the computer system of the requesting server. The following data will be collected in any case:
- Date of access
- Name of the operating system installed on the accessing device
- Name of the browser used
- Source system used for access
- The IP address of the accessing device first, where the last two bytes are masked before the first storage (example: 192.168.xxx.xxx). so, it is not possible to assign the shortened IP address to the calling computer.
Data are also stored in log files of our system. This data are not stored together with other personal data of the user.
Legal Basis for Data Processing
The legal basis for the temporary storage of data and log files is Article 6 paragraph 1f EU-GDPR.
Purpose of Data Processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this the IP address of the user must remain stored for the duration of the session.
Data are stored in log files to ensure the functionality of the website. In addition, the data enable us to optimize the website and to ensure the security of our information technology systems. An evaluation of data for marketing purposes does not take place in this context.
For these purposes, our legitimate interest consists in data processing is in accordance with Article 6 paragraph 1f EU-GDPR.
Duration of Storage
Data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected.
In the case of the collection of data for the provision of the website, data are delited when the respective session has ended.
If data are stored in log files, they are stored routinely for 7 days at the latest. Further storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is not possible.
Possibility of Objection and Alimination
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user. Otherwise you will not be able to use the website.
User's Rights
We hereby declare that users of this website may at any time claim their rights as data subjects in accordance with the EU-GDPR and UK data protection provisions. In particular, you have a right to access your personal data held by us, and a right to object to the use or storage of your personal data for direct marketing purposes. Please see the University of Glasgow's statement on Data Subject Rights under the GDPR, including a form to exercise your rights.
Future Changes
From time to time we may use your data for new purposes not currently described in this privacy notice. If our data practices change at some time in the future we will always post the policy changes on this page.
Updated December 2021
